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Grievance Procedure

USA Water Polo requires binding codes of conduct for Athletes Get Acrobat Reader, Officials Get Acrobat Reader, Coaches Get Acrobat Reader, and Club Administrators Get Acrobat Reader. Alleged violations of these codes may be brought to the attention of USA Water Polo by filing a grievance as provided in Article 14 of the Bylaws of USA Water Polo, Inc. and shall be addressed by a Hearing Panel appointed as provided therein. That Hearing Panel may impose such sanctions as the Hearing Panel deems appropriate including, but not limited to, placing the offending member on probation, suspending the member's membership in USA Water Polo for a period of time, or permanently barring the member from membership in USA Water Polo, depending upon the severity of the violation and the history, if any, of previous violations of these Rules by the USA Water Polo member.

Parties considering the filing of a grievance are urged to carefully review the information below and further details as listed in the Grievance Procedures Document.


Any person who believes that a violation of USA Water Polo's Rules Governing Member Code of Conduct has occurred may report such violation by submitting a written grievance to USA Water Polo at the following address:

Mai N. Lam
USA Water Polo, Inc.
2124 Main Street, Suite 240
Huntington Beach, California 92648
Fax: (714) 960-2431
E-Mail: mlam@usawaterpolo.org

All grievances must: (a) identify the member against whom the grievance is being filed, (b) provide the details of the complained of conduct, (c) request the imposition of a specific sanction, such as the suspension of the member's membership in USA Water Polo and (d) include either a filing fee in the sum of $100.00 or a request that the filing fee be waived for reasons of financial hardship.

Any request for a waiver of the filing fee will be acted upon by USA Water Polo's Chief Executive Officer and, if the requested waiver is not approved, the filing fee must be paid prior to the time that USA Water Polo takes any further action on the account of the grievance. Notwithstanding the foregoing, the following persons need not pay the filing fee referred to above: (a) a referee with respect to any Rule violation that is alleged to have occurred during, or in close proximity to, any game officiated by that referee, (b) any official of a tournament with respect to any Rule violation that is alleged to have occurred during, or in close proximity to, the tournament for which that official was responsible.

Upon USA Water Polo's receipt of the grievance and filing fee (if required and not waived as provided above), USA Water Polo's Chief Executive Officer will review the grievance and determine whether it is based upon conduct that, pursuant to rules adopted by the United States Olympic Committee, is required to be referred to the US Center for SafeSport. If, in USA Water Polo's Chief Executive Officer's discretion, the conduct alleged in the grievance is such as to be required to be referred to the Center, USA Water Polo's Chief Executive Officer shall refer the grievance the Center, to be administered pursuant to such procedures as the Center may adopt from time to time.

If, in USA Water Polo's Chief Executive Officer's discretion, the conduct alleged in the grievance is such as to not require referral to the Center, USA Water Polo's Chief Executive Officer nonetheless may refer the grievance to the Center, to be administered pursuant to such procedures as the Center may adopt from time to time. If USA Water Polo's Chief Executive Officer does not refer the grievance to the Center, USA Water Polo's Chief Executive Officer shall appoint a hearing panel consisting of three (3) individuals to hear the grievance. In the event that the grievance is sustained, the Hearing Panel or the Center, as applicable, may, in its sole and absolute discretion, depending upon the severity of the conduct that led to the filing of the grievance, direct that the $100.00 filing fee be refunded to the party filing the grievance. The Board of Directors may promulgate procedures in addition to those set forth in [the] Bylaws for the effective administration of complaints filed with USA Water Polo.

All grievances will administered by USA Water Polo in confidence with the following exceptions: (a) the party against whom the grievance was filed shall be provided with a copy of the grievance and any evidence offered in support of the grievance; (b) if the grievance is referred to the Center, the Center shall be provided with a copy of the grievance and any evidence offered in support of, or in opposition to, the grievance and (c) if the grievance is upheld, the penalty imposed upon the party against whom the grievance was filed may be disclosed as may be necessary or convenient, in USA Water Polo's sole and absolute discretion, to those persons who may need to know of the existence of such penalty in order to enforce such penalty.

This memorandum summarizes the procedures that will be followed in relation to grievances filed pursuant to USA Water Polo Rules Governing [Members'] Conduct. For full policy and for all other grievance reporting, please view the USA Water Polo Bylaws (Article 14, Complaint Procedures). The procedures followed the the Center with respect to grievances referred to the Center are posted on the Center's website at https://safesport.org. Parties considering the filing of a grievance are urged to review these procedures prior to doing so.

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USA Water Polo - 2124 Main Street, Suite 240 Huntington Beach, CA 92648 - 714.500.5445. - www.usawaterpolo.org
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